Processing of (personal) data by the entity in charge of the online application process
Data protection information for applicants
These notes inform you about the processing of your personal data when you apply for a job at FELD M GmbH by letter, e-mail or via the online application tool (hereinafter: "application procedure").
1. Responsible for data protection
Responsible for the processing of your data within the application procedure is:
FELD M GmbH
Waltherstraße 23
80337 Munich
If you have any questions about the application procedure, you can contact us via e-mail: bewerbung@feld-m.de.
2. Your data when calling the online application tool
When you call up the online application tool, the following data (so-called log files) are recorded by the web server of the FELD M service provider for technical reasons and stored until they are automatically deleted: referrer, content accessed, date and time of the server request, data volume, access status, browser version and type, identification data of the browser and operating system used, and IP address.
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. The data also serves to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
This is also in our legitimate interest within the meaning of Art. 6 Abs. 1 lit. f DSGVO.
3. Your data when sending an application
3.1 Your application data
If you apply online for a position at FELD M, you can send your application documents to FELD M either by e-mail or via the online application tool.
In order to process your application, FELD M needs your contact data, your CV and relevant certificates. In addition, you can voluntarily provide FELD M with further information, for example in your cover letter or by providing additional documents.
All of these personal data will be referred to collectively as "application data" in the following.
Unless you apply directly via the online application tool, your application data will be entered manually by FELD M into the online application tool in order to ensure a uniformly standardized application process.
FELD M processes your application data exclusively for the purpose of carrying out the application process. This includes, in particular, the recording and checking of the application by FELD M, as well as contacting you for the purpose of inviting you for an interview, requesting further information about you, if necessary, or for the final acceptance or rejection with regard to the specific position for which you have applied.
Your application data will only be made available to those FELD M employees who are directly involved in the application process, including the decision on filling the position.
3.2 Legal basis
The legal basis for the data processing described above is Art. 6 Abs. 1 lit. b) DSGVO in conjunction with Art. 88 Abs. 1 DSGVO in conjunction with § 26 Abs. 1 S.1 BDSG (data processing for the purposes of the employment relationship, in particular for the decision on the establishment of an employment relationship).
4. Your data when sending your application after direct contact via XING or LinkedIn
4.1 Implementation
For all positions, we search the professional networks XING and LinkedIn for suitable candidates for FELD M. On XING, we use the XING Talent Manager service.
In our search, we use the profiles provided for this purpose and created by XING and LinkedIn users themselves to decide whether to contact a candidate. When we contact a candidate, we introduce ourselves and the position to be offered. If the candidate responds, the information from the profile is transferred to our online application tool and the application process begins.
4.2 Your application data
The data of the candidate processed in FELD M depends on the data that the user of the professional network discloses about himself. You can find out how to configure your privacy settings here for XING and here for LinkedIn. In principle, FELD M processes all information that you have disclosed in the respective network.
4.3 Legal basis
We process your data on the basis of our legitimate interest in being able to recruit suitable candidates as new colleagues. When weighing up the interests involved, we take into account in particular the legal concept of Art. 9 Abs. 2 lit. e DSGVO, which permits the processing of special categories of personal data if the data subject himself/herself obviously publicly discloses the data to third parties.
5. Experience Day
5.1 Implementation
For all positions, FELD M conducts a so-called Experience Day as part of the application process. This helps us to get to know each other better in order to be able to assess how well you fit the vacancy. During the Experience Day, we also use your application data in order to have a suitable basis for a decision.
Your application data will only be made available to those FELD M employees who are directly involved in the application process, including the decision on filling the position.
5.2 Legal basis
The legal basis for the data processing described above is Art. 6 Abs. 1 lit. b) DSGVO in conjunction with Art. 88 Abs. 1 DSGVO in conjunction with § 26 Abs. 1 BDSG (data processing for the purposes of the employment relationship, in particular for the decision on the establishment of an employment relationship).
6. Talent Pool
6.1 Your consent
If you have given your consent to be included in the Talent Pool, your applicant data will be stored by FELD M in a separate database, the so-called Talent Pool, beyond the end of the actual application process.
This gives FELD M the opportunity to contact you if you are still interested in employment and to continue the application process if you should be considered for another position.
The data will not be passed on to third parties.
For these purposes, FELD M processes the data mentioned in the above paragraphs which you have provided as part of the application process (e.g. in cover letters, CVs, certificates). FELD M points out that the applicant data may possibly contain special categories of personal data within the meaning of Art. 9 Abs. 1 DSGVO, such as information on a possible severe disability. In this case, your consent also refers to the storage of this data in the Talent Pool.
You can revoke your consent at any time informally without stating reasons with effect for the future, e.g. by telephone on +49 (0) 89 / 55 29 756 36, by e-mail to bewerbung@feld-m.de, in writing to FELD M GmbH, Sandstraße 33, 80335 Munich. Alternatively, you can also request a deletion using the link in the footer. You will find this link in the confirmation e-mail of receipt of your application.
If you withdraw your consent, the data will be deleted immediately, subject to the six-month retention period described below.
6.2 Legal basis
The legal basis for storage in the Talent Pool is Art. 6 Abs. 1 lit. a) DSGVO.
7. Storage duration
FELD M stores your personal data for the purpose of legal defence for up to six months after the application process has been completed. If you have given us the separate declaration of consent for inclusion in the Talent Pool, FELD M will store your personal data for 24 months. FELD M stores log files (see 2.) for a maximum of 30 days.
8. Data processing by service providers
Your applicant data will not be forwarded to third parties. Your data will only be disclosed to the service provider used by FELD M to provide the online application tool. This service provider is not allowed to process your data for its own purposes and acts for FELD M as a so-called contractor within the meaning of Art. 28 DSGVO. The corresponding contract for order processing has been concluded. Contractors are carefully selected and monitored by FELD M.
9. Place of data processing
The processing of personal data takes place exclusively in the European Union. A transfer to third countries in the sense of Art. 44ff. DSGVO does not take place.
10. Your rights
As a person affected by the data processing, you have various rights under the DSGVO, which FELD M would like to point out to you below:
10.1 Right to information
You can request information in accordance with Art. 15 DSGVO about your personal data processed by us. In your request for information you should specify your request in order to make it easier for us to compile the necessary data.
10.2 Right of correction
If the information concerning you is not (no longer) correct, you can request a correction in accordance with Art. 16 DSGVO. If your data is incomplete, you can request that it be completed.
10.3 Right to limit processing
Within the framework of the provisions of Art. 18 DSGVO, you have the right to request a restriction on the processing of data concerning you.
10.4 Right to deletion
You can request the deletion of your personal data under the conditions of Art. 17 DSGVO. Your claim for deletion depends, among other things, on whether the data concerning you is still needed by us to fulfil our legal obligations.
10.5 Right to data transferability
Under the conditions of Art. 20 DSGVO, you have the right to receive the data you have provided us with in a structured, common and machine-readable format and you have the right to transfer this data to another responsible person without obstruction by us. In addition, you have the right to request that the personal data be transferred directly by us to another responsible party, as far as this is technically possible.
10.6 Right of objection
Under Art. 21 DSGVO, you have the right to object at any time, for reasons arising from your particular situation, to the processing of data concerning you, provided that the processing is carried out on the basis of the legitimate interests of Field M.
10.7 Right to withdraw the declaration of consent under data protection law
If the processing of your personal data is based on your consent, you can withdraw your consent for processing at any time with effect for the future. The data concerned will then be blocked or deleted immediately, in accordance with legal storage periods.
By withdrawing your consent, the lawfulness of the processing of your personal data that has taken place on the basis of your consent until the time of withdrawal is not affected.
You can withdraw your consent in the same way as you give your consent. Alternatively, you can contact the addresses given in section 5.1.
10.8 Automated decision in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects in relation to you or significantly affects you in a similar way.
10.9 Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State in which you are resident, your place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you is in breach of the DSGVO.
A list of the data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html
11. Necessity of data processing
The provision of your personal data is necessary for the implementation of the application procedure and thus for the possible establishment of an employment relationship with FELD M. Although you are not obliged to provide FELD M with your data, if you are not prepared to do so, the application procedure may not be carried out at all or not completely. In this case, no employment relationship can be established between you and FELD M.
Of course, this does not apply to the inclusion of your data in the Talent Pool, which is based solely on your voluntary consent (see Section 4).
FELD M does not carry out any statistical analysis of the data or any other observation of the behaviour of applicants (profiling); in particular, no automated decision making pursuant to Art. 22 Abs. 1 und 4 DSGVO takes place.
12. Data protection officer and contact
Questions about data protection at FELD M can be sent to the data protection officer: FELD M Data Protection Officer, Sandstraße 33, 80335 Munich. You can also send questions and comments by e-mail to datenschutz@feld-m.de.
Status 12/2021